One of the first steps taken in establishing a Disaster and Employee Hardship Relief Fund is to define its Charitable Class. The Charitable class is simply the criteria used to determine WHO can receive a grant from your fund.
The IRS defines charitable class as, “The group of individuals that may properly receive assistance from a charitable organization...”*
A fund’s Charitable Class defines which individuals may apply and receive a grant.
While elements like WHAT occurred to make someone apply for a grant, WHEN such event occurred and HOW MUCH money the applicant is applying for, are factors to consider when reviewing grant applications, they are NOT part of defining a Charitable Class.
Some best practice examples to help your Employee Relief Fund establish its Charitable Class criteria are as follows:
Best Practices Model:
A few more examples of Charitable Class Criteria alternatives are as follows:
(It is important to note these are NOT recommendations. This is simply a list of examples that some relief fund programs choose to include when defining their Charitable Class criteria)
Audits of self-administered funds have revealed that many Employee Relief Fund’s are out of compliance with federal regulations due to common mistakes that are easy to miss. One of the most common mistakes found is including “waiting periods” in the Charitable Class definition. Such as, “employed for 30 days”. This type of criteria also conflicts with the regulatory requirement stating a relief fund cannot be portrayed as an “Employee Benefit”
President, Emergency Assistance Foundation
The Emergency Assistance Foundation, Inc. is a 501c(3) charity created to design and operate multiple employer-sponsored disaster relief and employee hardship funds. These funds allow domestic and international employers and employees to help their coworkers in times of crises.
EAF is a 501c(3) tax-exempt, public, non-profit organization with IRS approval specifically for Employee Hardship and Disaster Relief Funds which can be administered in the United States, Canada and internationally.